Office Manager – Ajman University

Job Responsibilities:
Communicates with functional managers, staff members, deans, faculty members, and students; by responding to all their inquiries and satisfying all their needs.
Establishes viable relationships with external parties; including banks, insurance companies, other financial institutions, consultants, key customers and vendors, external auditors and regulatory authorities.
Manages the COO’s agenda by prioritizing appointments, scheduling meetings and events.
Drafts minutes of meetings and translating documents (Arabic to English and vice versa).
Prepares, reviews and refines progress reports in coordination with related managers; ensures that deadlines of projects’ completion are met and problems are immediately addressed, resolved and/or reported.
Maintains organized and easily accessible resources within a highly automated environment; ensuring an accurate and timely flow of incoming and outgoing documents and conducting an initial review of those that need the COO’s signature.
Drafts letters, announcements, memos, circulars, emails, and communicates with all internal and external parties as needed.
Attends meetings and updates the COO on certain matters of interest.
Produces reports, presentations, analytical summaries and briefing papers.
Conducts research on specific issues and presents the findings to the COO.
Performs other different job-related duties as assigned by the COO.

Job Requirements:
At least an undergraduate degree with five years of professional experience in a related role, preferably within the higher education environment.

Skills Required:
Effective management and professional communication skills.
Demonstrable knowledge of administrative policies, procedures and best practices as applicable to the support services.
Ability to prioritize the workload in an effective manner; work under pressure within a busy environment and meet tough deadlines.
Good knowledge of office management practices within a dynamic and highly automated work environment.
Ability to foster cooperative work relationships within a diverse community that involves multiple internal and external parties.
Proficiency level of MS. Word, Excel, and PowerPoint.
Excellent written and oral communication skills in English and Arabic.
Good knowledge of budget preparation and fiscal resources management.
Ability to gather data, conduct research, compile information, and write reports.

For general applications kindly send your resume to the following e-mail address: the Department / Job you are applying for in the Subject field.

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