Completes a broad variety of administrative tasks for the Chief HR Officer and Chief Quality Officer including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the Chief HR Officer and Chief Quality Officers schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Chief HR Officer and Chief Quality Officers time and office.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief HR Officer and Chief Quality Officer, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Chief HR Officer and Chief Quality Officer’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the Chief HR Officer and Chief Quality Officer to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the Chief HR Officer and Chief Quality Officer updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Chief HR Officer and Chief Quality Officer, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief HR Officer and Chief Quality Officer’s ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
To assist the Chief HR Officer in his HR functions.
Male Candidates only.
2+ years experience