Coordinates and assists in the implementation and tracking of all matters relating to the Media Zone Authorities (“MZA”) interests in the two strategic Expansion projects:
Offices, studios and related media facilities at Yas South; and
Studios at a site to be identified
Providing full planning and administration support for the projects as well as supporting the MZA Expansion team as required.
Duties & Responsibilities
Understand and ensure compliance of the Expansion projects with the established MZA Governance framework for the Expansion projects.
Establish, develop and enhance knowledge of the Expansion projects and their impact and importance on all MZA and twofour54 operations and assisting in managing relationships.
Develop and maintain knowledge of key external partner and other stakeholder relationships and their bearing on the Expansion projects and assisting in managing relationships.
Identify internal MZA/tf54 resource needs to ensure tasks for project completion are available, allocated and aware of their responsibilities.
Develop and maintain the MZA/tf54 internal schedule for MZA deliverables ensuring communication of the same to internal stakeholders and on time delivery.
Prepare and track project deliverables against detailed work plans which identify and sequence the MZA activities needed to successfully complete defined elements of the project.
Develop forms and records to document project activities, including a log of meetings and attendees.
Develop and maintain document control protocol, set up and maintain files to ensure that all project information is appropriately documented and secured using Worksite, Aconex and paper records.
Take, prepare and circulate internal MZA meeting minutes and ensure approval of the same (24 hour turnaround).
Take, prepare and circulate minutes for external Aldar meetings as required and ensure approval of the same (24 hour turnaround).
Prepare and track action points from meetings including recoding completion of actions.
Become Aconex administrator and manage training and provide support to other team members on Aconex use.
Education, Experience & Skills
Good computer skills
Good knowledge and ability to use Microsoft Office Suite
Track record of team work in a dynamic environment that doesn’t always work within standard working hours
Two years’ experience in administrative secretarial field.
Experience in Administrative and/or other applications
Recognised undergraduate qualification in business and/or project management and/or real estate
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